NSF IDM'2000 Workshop
Travel and Hotel Arrangements And Reimbursement Information
For IDM-Primary PI/Co-PIs, we request that one person register
and attend the workshop. If the funds are available, the workshop will pay
the expenses of another Co-PI. Additional Co-PIs paying their own
expenses are welcome to attend the workshop.
For IDM-Secondary PI/Co-PIs, one person is cordially invited to attend the
workshop. Additional Co-PIs are welcome to attend the workshop; however,
the workshop does not have the funds to pay their expenses.
Our intention is to reimburse all PIs and Co-PIs their full expenses, provided
that there are enough funds. Currently, our budget is as follows. Airfare up to
$400 (except for the West Cost attendees); hotel up to 3 nights ($109 per night plus 14.9% tax.); $75 (for one dinner
and other expenses). ( All meals with the exception of Sunday's dinner are
provided at the hotel.) The budget is for 125 participants.
Government attendees will be required to pay their travel expenses
and be charged a workshop attendance fee of $50 for one day
and $90 for two days to cover workshop meals.
All industrial and government invited speakers or panelists may be
offered travel, per diem and free workshop attendance.
The deadline for attendance registration: February 11, 2000.
NSF will provide travel and hotel support for the PIs, and for as many
Co-PIs as can be accommodated on a first come basis (one Co-PI per grant
likely limit). There is a budget and support limit for IDM'2000, as there was
for the previous IDM workshops.
Participants have to arrange for their own hotel and travel accommodations.
Please keep all receipts relating to travel and hotel accommodations as we
will announce an address to send receipts to after the workshop for
reimbursement.
PI participants, invited speakers and panelists, and as many Co-PI participants as possible will be reimbursed for the cost of hotel rooms for Sunday and Monday, as well as Saturday for those who get a cheaper rate with a Saturday night stay. The cost of a rental car is not covered.
NSF will reimburse up to $42 per day, which breaks down
to:
Breakfast $9.00
Lunch $9.00
Dinner $22.00
Incidentals $2.00
You may get reimbursed for the cost of the round trip airfare from your point of origin to Chicago at the best coach or economy rate available before the IDM'2000 registration deadline of February 8, 2000, or the cost for the entire trip including the stop-over in Chicago in order to attend the IDM'2000, whichever is less. In order to process the reimbursement, please send the receipt showing the cost of the whole trip. This would cover situations when somebody gets an extra cheap/free/donated ticket for the whole trip (or gets a ride with a friend), but would want to get reimbursed for the IDM'2000 airfare. Such instances are rare, but they do happen.
Furthermore, for your record-keeping you will need receipts. Please download the travel reimbursement form (an excel document), and complete a printed hardcopy. Then send the completed form and receipts to
The official travel Agency for IDM Workshop is the Get Back Travel agency.
We recommend the use of Get Back Travel since it has special zone
fares for our workshop via American Airlines and does not require Saturday night stay for cheap air fares.
Get Back Travel Phones:
1-800-440-8830
1-847-205-7819
1-847-205-7836 (fax)
Please mention NSF-IDM to get NSF IDM workshop special rates.
The workshop hotel is
The Congress Plaza Hotel
520 S. Michigan Ave.
Chicago, IL 60605
Congress Plaza Hotel phone numbers:
1-800-635-1666
1-312-427-3800
1-312-427-7264 (Fax)